Our Privacy Policy

PAQT is committed to protecting your privacy at all times.

Policy Aims

This policy sets out how PAQT uses and protects the personal data that you provide to us.

This policy and relevant procedures aim to ensure that PAQT has effectively prepared for and is compliant with the General Data Protection Regulation (GDPR) which will apply from 25 May 2018.

We will treat any personal information collected, in accordance with this policy, the GDPR 2018, the data protection act of 1998, and the privacy and electronics regulations of 2003.

The policy applies to members, non-members, tenants, employees and anyone who uses our services.

Implementation of the Policy

PAQT already strictly adheres to the requirements of the UK Data Protection Act 1998.

The information we hold

PAQT records what personal data it holds, where it comes from and with whom it is shared through its database.

PAQT only collects the personal data that it needs, specifically.

  • Name, address, phone number(s), email address, the name and address of a school or similar institution, membership category, and payment information. No credit card details are recorded but if you choose to pay by Direct Debit your bank details are collected.
  • Data in connection with specific activities to include registration, placing an order, conducting research or surveys, volunteering.
  • Images, personal descriptions, opinions, user names and passwords collected on request.
  • Technical information to include information on how visitors use our website to help us develop and improve our website:
  • Technical information, including internet protocol (IP) addresses, log in information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform.
  • Information about your visit including click stream to, through and from our website, products you viewed or searched for, page response time, length of visits to certain pages, interaction information, any phone number used to call our registered phone numbers, the website visited before the PAQT website. PAQT uses Google Analytics to collect but not share this information.

Please note that certain services on our website will not be available to you until you have registered to use our website as a member.

PAQT does not obtain, hold nor process data with, from or about children and young people under the age of 18.

Using your information

PAQT will only use your personal data on relevant lawful grounds as permitted by the EU General Data Protection Regulation (from 25 May-2018) UK Data Protection Act and privacy of Electronic Communication Regulation.

The collection of personal data is used by PAQT for three reasons.

  • To help us administer, analyse and enhance membership services
  • To enable us to generate, process and complete revenue from the website
  • To provide casework support

PAQT will not sell or otherwise transfer your information to other parties, except for electronic and postal mailing houses to enable us to send you printed and electronic publications.

Your involvement with us will result in personal data being created.

Information gathered includes demographic data and browsing patterns but is only collected in aggregate form, no individual user is identified. This is used to identify information needs, audit usage of the site, and build up profiles.

If asked by the police, or any other regulatory or government authority investigating suspected illegal activities we may need to provide your personal data.

If you are employed by us we may collect extra information about you (references, criminal checks, medical conditions) etc. This information will be retained for legal or contractual reasons, to protect us (including in the event of an insurance or legal claim), and for safeguarding purposes.

We will not sell, distribute or pass your personal information to third parties except in accordance with this policy or when requested to do so by law.

If we do use a third party to capture some of our data on our behalf, for example, survey or research purposes, we would only do so if confident that they would treat your data securely, in accordance with our terms and conditions and in line with the requirements set out in the



Cookies are small pieces of information stored by your internet browser onto your computer’s hard drive. When you enter a site your computer will automatically be issued with a cookie. PAQT uses cookies to make a link between you and the information you have provided on our website.  Cookies do not identify the individual user, just the computer used. Cookies themselves only record those areas of the site that have been visited by the computer in question and for how long. Users have the opportunity to set their computers to accept all cookies, to notify them when a cookie is used, or not to use a cookie at any time. If you disable cookies then certain personalised services will not be available to you.

Storage of your personal information

PAQT will hold your personal information on its secure systems for as long as you use the services you have requested, and remove it in the event that the purpose has been met, at your request, or in the case of membership, when you no longer want to continue as an PAQT member.

Communicating privacy information

PAQT will ensure its privacy notice is available to all members and non-members. PAQT will regularly refresh its privacy policy in line with future legislation.

Individual’s rights

PAQT respects and ensures procedures are correctly in place to cover the rights of individuals as follows

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • The right not to be subject to automated decision-making to include profiling

If at any point you believe the information we possess on you is incorrect you can request to see this information and have it corrected or deleted. You also have the right to be told how your personal information will be used. This section along with the data protection policy is designed to give you clear understanding of how your data is stored and used by us.


Subject access requests

You have the right to request a copy of the personal information PAQT holds about you and to have any inaccuracies corrected. PAQT will comply with your request within one month.

Other Websites

Other websites linked from PAQT’s domain are not covered by this privacy statement.


Payments made on our website are handled by GoCardless and Santander. We recommend that you read their privacy policies before making a payment.

PAQT reserves the right to change our service providers without prior notice. Please check this page regularly for updates.

If making a purchase over the phone you will be asked to provide your credit/debit card details which will be destroyed after use.

Data Protection by design and Data Protection Impact Assessments PAQT will carry out a Data Protection Impact Assessment if it ever

  • Uses systematic and extensive profiling or automated decision-making to make significant decisions about people.
  • Processes special category data or criminal offence data on a large scale.
  • Systematically monitors a publicly accessible place on a large scale.
  • Uses new technologies.
  • Uses profiling, automated decision-making or special category data to help make decisions on someone’s access to a service, opportunity or benefit.
  • Carries out profiling on a large scale.
  • Processes biometric or genetic data.
  • Combines, compares or matches data from multiple sources.
  • Processes personal data without providing a privacy notice directly to the individual.
  • Processes personal data in a way which involves tracking individuals’ online or offline location or behaviour.
  • Processes children’s personal data for profiling or automated decision-making or for marketing purposes, or offer online services directly to them.
  • Processes personal data which could result in a risk of physical harm in the event of a security breach.

Data Protection Officers

The Company Directors take overall responsibility for data protection by PAQT for its members, non-members, tenants and employees.


We may occasionally photograph or videotape events delivered by us. If you are present at the event your permission will be individually sought and your response respected.

Contact us

If you have any comments or queries about our Privacy Policy please contact PAQT.